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Acquisitions & Receiving Assistant

Company: Des Plaines Public Library
Location: Des Plaines
Posted on: July 29, 2022

Job Description:

Job DescriptionJOB TITLE: Acquisitions and Receiving Assistant DEPARTMENT: Patron Accounts and Materials Services REPORTS TO: Acquisitions and Cataloging ManagerSTATUS: Non-exemptGROUP: 5OBJECTIVE: To perform work related to acquiring, receiving, entering data, processing, maintaining, and troubleshooting circulating library materials. DUTIES: Understands and carries out the Library's policies and procedures.

  • Acquires, receives, processes, maintains, and troubleshoots a variety of circulating library materials.
  • Receives and verifies invoices pertaining to incoming library materials.
  • Prepares invoices for Administrative Assistant.
  • Orders materials for circulation using a variety of acquisition systems.
  • Communicates with materials selectors and vendors to resolve problems and complete the acquisitions process.
  • Enters data into the catalog database for all processed library materials, including creating on-order item records.
  • Inspects processed materials before they are cleared to circulate.
  • Distributes library materials with the appropriate information for further cataloging and processing.
  • Compiles and maintains department files related to acquisitions and receiving.
  • Repairs and withdraws library materials, as needed.
  • Attends appropriate meetings, workshops, and conferences.
  • Maintains neatness of shared work areas.
  • May assist with department projects, as needed.
  • May acquire, process, examine, maintain, and troubleshoot circulating devices.
  • May compile and maintain department files related to the acquisition and use of circulating devices and technologies.
  • May edit MARC records, as needed.
  • May reclassify and relabel collections.
  • May order and organize department supplies.
  • May sort and deliver mail.
  • May process periodicals.
  • May train new selectors to use vendor sites.
  • May assist in the training of new Acquisitions and Receiving Assistants and Processing Clerks, as needed.
  • May oversee the work of department volunteers, as needed.
  • May assist at public service desks, as needed.
  • Performs other duties as assigned. MINIMUM QUALIFICATIONS:
  • Library Technical Assistant (LTA) degree or two years college.
  • Two years of library work experience.
  • Available to work evenings and weekends. KNOWLEDGE, SKILLS, AND ABILITIES:
  • Considerable ability to establish and maintain effective working relationships with staff.
  • Considerable ability to work independently.
  • Considerable problem-solving skills.
  • Considerable ability to follow through tasks to completion and attend to detail.
  • Considerable ability to enter data accurately and in a timely manner.
  • Considerable knowledge and skill in the use of appropriate technology including Microsoft Office 365.
  • Ability to provide excellent customer service to all.
  • Ability to work as a member of a team.
  • Ability to remain calm in difficult situations.
  • Ability to learn new technologies and devices.
  • Ability to manage a constant flow of materials, including integrating new materials into an existing workflow.
  • Knowledge of integrated online library systems.
  • Skill in written and spoken communications.
  • Willingness to learn new skills. TOOLS/EQUIPMENT USED: A variety of office machines, computers, and library equipment. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift up to 25 pounds. The employee must transport/move up to 100 pounds of library materials from one library location to another. Specific vision abilities required by this job include close vision and the ability to adjust focus. This job description should not be interpreted as all-inclusive or as an employment agreement between the employer and employee. It is intended to identify the essential functions and requirements of this job and is subject to change as the needs of the employer and requirements of the job change. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Any essential functions of this position will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. Revised/Reviewed dates: Revised and Approved 08/21/07Revised and Approved 08/18/09Revised and Approved 04/15/14Revised and Approved 12/17/15Revised and Approved 06/17/21Revised and Approved 04/21/2022

Keywords: Des Plaines Public Library, Des Plaines , Acquisitions & Receiving Assistant, Professions , Des Plaines, Illinois

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