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Procurement Coordinator

Company: Batory Foods Inc
Location: Des Plaines
Posted on: April 9, 2021

Job Description:

Procurement Coordinator Job Description:--The Procurement Coordinator (PC) facilitates the ordering and movement of products per Batory Foods guidelines for delivery performance. The PC works closely and collaboratively with both internal customers (including but not limited to Customer Service, Product Management, Supply Chain Planning, Logistics, Inventory Control, Operations and Accounts Payable) and external customers (including but not limited to Vendors and 3PL warehouses) as a facilitator of order movement for their assigned categories. Position requires PC to invest in strong relationships with a diverse group of vendors and plays a key role in the day-to-day progression of meeting customer fulfillment.
This position is based in Rosemont, IL and reports to the Procurement Supervisor.
Key Responsibilities: --

  • Accurately inputs vendor orders, manages purchase confirmations, shipment documentation and delivery tracking on a timely basis. Including but not limited to confirming ordered item(s), ordered quantity, shipping origin, delivery destination, expected dates and expected price Batory will be invoiced for item(s). Addressing discrepancies pro-actively (prior to inbound arrival and receipt) and enlisting support of Product Manager and/or Product Specialist, as necessary.
  • Proactively monitors the status of inbound shipments and initiates or escalates resolution to solve for product availability gaps and communicates issues/changes/delays with the proper parties promptly.
  • Responsible for updating purchase order pickup and delivery dates in the ERP system daily to ensure the dates are reflected accurately.
  • Responsible for weekly direct billing for non-warehouse orders to ensure vendors are paid and customers are billed in a timely manner.
  • Responsible for processing product returns with vendors, external and internal credits, and resolve discrepancies with appropriate cross functional teams and Accounts Payable.
  • Responsible for e-filing and maintaining accurate, complete, and organized electronic transaction records associated with all transactions and purchase order requests and electronically attaches files in a shared data environment to be used by other stakeholders.
  • Review bi-weekly reports to identify purchase orders that have not been released into the Transportation Management System (TMS) and to ensure confirmed vendor orders are released into the TMS.
  • Review bi-weekly reports to identify unconfirmed purchase orders to ensure order confirmations are received from vendors.
  • Serve as back-up in the event of absence for PC team as required.
  • Actively develops and cultivates supplier relationships to support optimum service for our customer base.
  • Perform other duties as requested, directed, or assigned by management.--Personal Qualifications:--
    • Strong knowledge and understanding of purchasing procedures.
    • Proficient in MS Office (Excel, Word, Outlook, and Teams).
    • Must demonstrate ability to work collaboratively across the organization to accomplish strategic objectives.
    • Must demonstrate a sense of urgency, ownership, commitment and focus to meeting deadlines.
    • Must be a team player with well-developed interpersonal skills with a willingness to learn.
    • Must have previous experience with ERP software including Microsoft Dynamics 365.
    • Excellent project and time management skills with the ability to prioritize and operate in a constantly changing environment in order to deliver amazing response time.
    • Strong verbal and written communication skills with a customer service mindset and strong team orientation.
    • Excellent analytical, organizational, and problem-solving skills.
    • Ability to read, understand and follow oral and written instructions.
    • Excellent listener with empathy to individuals concerns and aptitude for necessary follow-up actions.
    • Self-directed and able to operate independently.
    • Promotes trust in all actions with high integrity and honesty.
    • Ability to model the Company's values of respect for people, teamwork, and continuous improvement utilizing the Batory Basics.--Education and Formal Training:--
      • Associate or bachelor's degree in Business Administration, Supply Chain Management, Accounting, Logistics or related field.
      • 3-5 years' experience in supply chain management within a food ingredient or food manufacturing business with demonstrated food supplier knowledge with exposure to commodities and/or ingredient sourcing.
        Batory Foods in an equal opportunity employer which considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law. In addition, Batory Foods also provides "reasonable accommodations" to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. If you need a reasonable accommodation for any part of the application or hiring process, please notify us immediately.--

Keywords: Batory Foods Inc, Des Plaines , Procurement Coordinator, Professions , Des Plaines, Illinois

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