Company: Oakton Community College
Location: Des Plaines
Posted on: January 23, 2023
Des Plaines, IL
Nov 7, 2022
Open Until Filled
Part Time Staff
About Oakton College :
For over 50 years, Oakton College has been the setting where
thousands begin or continue their college or career studies.
Educating people of all ages, from all walks of life and from more
than 40 nations, Oakton focuses on improving the quality of life
for everyone who enters its doors.
Basic Function and Responsibility:
Under general direction, provide up to date, accurate information
and assistance to students, staff, and community. Deliver
comprehensive general information regarding all aspects of college
procedures, programs and services that pertain to the enrollment
process. Responsible for registration of students in courses
according to established guidelines which may require some judgment
in the application of policies and procedures. Provide excellent
Characteristic Duties and Responsibilities:
- Provide accurate information to students and the community by
telephone or in person by interpreting Federal, State and College
policies and procedures appropriately as well as follow the
guidelines of the Family Educational Rights and Privacy Act
(FERPA). If necessary, route inquiries to appropriate person.
- Understand Admissions, Financial Aid, Registration, Records,
Cashier, Testing and Academic Advising processes, as well as a
basic understanding of other departments and areas around campus in
order to serve as a campus resource for students and potential
- Train students how to use online enrollment services functions
to support admission, registration, and payment activities. Educate
students on how to access College information available on the
- Coordinate services which connect students to meet with
advisors or specialists from Academic Advising, the Career Center
and other College departments as necessary.
- Verify "in-district" residency documentation. Review documents
submitted in-person for accuracy and completeness. Record documents
as received in the appropriate computer software. Register students
as well as add/drop courses as appropriate and according to College
policies. Review high school or college transcripts to determine
- Display initiative and be proactive in helping students through
the enrollment process.
- Assist the Enrollment Center Coordinator with the training and
supervision of student employees.
- Generate various reports regarding students and prospective
- Assist with continuing assessment and evaluation of Enrollment
Center processes. Provide suggestions to enhance the delivery of
enrollment services information provided in person, over the
telephone, and via the internet.
- May be required to lead training for areas of specialization to
other Enrollment Center staff as well as personnel from other
Student Affairs Departments.
- Report Banner problems to the computer technical support group.
Follow-up and verify corrections or changes.
- Modify and/or override enrollment center procedures as
appropriate and necessary to support students through enrollment
- Assist in maintaining student records including filing and
- Perform other job related duties.
Qualifications and Working Conditions:
- Associates degree required or an equivalent combination of
education and experience from which comparable knowledge and
abilities can be acquired.
- Two years of general office experience is required.
- A high level of interpersonal and communication skills are
required. Incumbent must be able to give and receive advice and
opinions and interact with individuals in situations requiring
sensitivity and tact.
- Commitment to providing excellent customer service. Problem
- Must be able to use a computer to enter, retrieve and
manipulate data is required.
- General office environment. Little or no exposure to adverse
General supervision is received from the Manager of Enrollment
General supervision exercised over student employees.
HOURS: Monday - Friday 12:15 pm - 5:15 pm - part time position 25
hours per week
Based on the needs of the college and with Administrator approval,
some positions at the college may have remote or hybrid schedule
options available. Please note, that during the 65 working day
probationary period, employees are required to report to
For further details, visit our website at www.oakton.edu and select
the Employment link to view Employment Opportunities.
Please be sure to have a current resume, cover letter, and list of,
at least, three (3) professional references with contact
information prepared to submit with your application.
Oakton College is an equal opportunity, affirmative action
institution, committed to employing competent, qualified
individuals. Oakton College does not discriminate on the basis of
race, color, creed, religion, national origin, disability, age,
marital status, military status, socioeconomic status, sex or
gender, gender identity, or sexual orientation in admission to and
participation in its educational programs, college activities and
services, or in its employment practices.
Posted positions may be removed from the Oakton website without
notice when it is determined that no additional applicants are
Keywords: Oakton Community College, Des Plaines , Enrollment Specialist, Other , Des Plaines, Illinois
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