Development & Finance Coordinator, American Shoulder & Elbow Surgeons
Company: American Academy of Orthopaedic Surgeons
Location: Des Plaines
Posted on: January 10, 2021
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Job Description:
Your
cooperative, supportive, "can do" nature reflects in each and
everything you do. Your strategic mindset serves you well as a
staff liaison to committees. You have the innate ability to work
independently and responsibly, prioritize, exercise good,
independent judgment and initiative and respond quickly to changing
priorities.
If this sounds like you, read on!
Coordinate the development, implementation, and evaluation of the
ASES Foundation's philanthropic activities according to key
association management principles and ethics to maintain a healthy
and viable organization.
Coordinate a wide variety of detailed and complex project
management activities, which are dependent upon the Foundation's
initiatives and strategic goals.
Serve as liaison to the committees, members and donors as
assigned.
Coordinate, implement and evaluate fundraising activities.
Coordinate the fundraising initiatives to include fundraising
campaigns and special virtual and face-to-face philanthropic
events. Communicate committee and Board decisions. Update processes
as needed.
Maintain donor lists. Develop and distribute donor invoices and
acknowledgment letters; monitor and process donations; send
reminders as necessary.
Develop and implement strategies to improve donor engagement.
Create and distribute relevant donor marketing communications
including maintenance of the Foundation's web pages and development
and maintenance of social media platforms.
Maintain records and historical data.
Create, edit, and distribute donor solicitation letters, updates
and newsletters.
Update web pages with contribution methods and public donor
recognition. Draft correspondence as necessary.
Follow appropriate Foundation policies and procedures; suggest
updates as needed.
Support the Foundation's mission and vision by serving as a liaison
to assigned committees and project teams.
Work with leaderships of the Patient-centered Initiatives Ad-Hoc
Committee, the Member-centered Initiatives Ad-hoc Committee, the
Industry-centered Initiatives Ad-hoc Committee, Grants Committee,
and other groups as assigned to implement the groups' deliverables
on time and within budget.
Assist leadership with agenda development, arrange and communicate
meetings and conference calls; distribute agenda materials; write
appropriate reports; draft, distribute, and archive meeting
minutes/official business; conduct follow-up on action items;
provide guidance as necessary.
Assist with projects as assigned; attend meetings as directed.
Review and evaluate activities on a regular basis; ensure groups
are meeting objectives.
Support the ASESF Board of Trustees.
Assist leadership with agenda development, arrange and communicate
meetings and conference calls; distribute agenda materials; write
appropriate reports; draft, distribute, and archive meeting
minutes/official business; conduct follow-up on action items.
Manage Grants, Awards and Special Funds
Coordinate the collection and review of grants; communicate
committee's decisions; submit and distribute funding requests;
collect reports from recipients and publish as directed.
Coordinate the collection and review of award applications and
activities undertaken by awardees as a result of receiving awards;
communicate committee's decisions; submit and distribute funding
requests; collect reports from recipients and publish as
directed.
Manage the Founder's Legacy Fund and the Young Member Scholarship
Fund;
Assist leadership with development of new grants and awards;
develop policies and procedures; track applications, process
invoices and record program payments.
Manage the ASESF Fellowship Education Grant Program.
Serve as liaison to industry partners supporting the program.
Develop and distribute solicitation materials and letters to
potential donors and industry partners in support of the
program;
Distribute, collect and review program application materials and
grant agreements. Coordinate ongoing communications with Fellowship
Programs applying for grants and field questions as needed.
Track program applications and ensure adherence to policies;
invoice, collect, and record program payments; handle related
correspondence.
Coordinate all related communications, develop and distribute donor
reports.
Develop awareness of the program through articles and promotional
materials.
Support the ASES and Foundation Accounting Team.
Assist the ASES Accountant with payables and receivables.
Create invoices as needed and assist members with reimbursement
reports.
Record and track the society and foundation payments in the ASES
database.
Assist in collecting the reports for monthly reconciliation.
Manage the collection of W9s/W8-BEN forms.
Maintain paper and electronic financial records and assist with
development of financial policies and procedures.
Conduct other duties as needed or assigned.
Solicit ASES membership for committee volunteers; maintain
committee lists and rosters; send acknowledgements; and assist with
orientation.
Update the Foundation's web pages in a timely and user-friendly
format to reflect current philanthropic events, grants, awards and
other funding opportunities.
Prepare confidential and special reports as directed.
Develops timelines, procedures, and schedules for projects as
assigned.
Provides administrative coordination as requested to facilitate
Foundation's projects and activities.
Perform all other job-related duties as required or assigned.
PandoLogic.Category: Finance, Keywords: Financial Advisor
Keywords: American Academy of Orthopaedic Surgeons, Des Plaines , Development & Finance Coordinator, American Shoulder & Elbow Surgeons, Healthcare , Des Plaines, Illinois
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