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Retirement Benefits Specialist

Company: Oakton Community College
Location: Des Plaines
Posted on: March 16, 2023

Job Description:




Budget and Accounting Services


Sep 15, 2022

May 31, 2023 - 11:59 PM EDT

Full Time Staff

Position ID:


About Oakton College :

For 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Hybrid Work Schedules

Continuing Education

Great Benefits

Paid Winter Break

FRIDAYS OFF during the Summer

Job Description:

Basic Function and Responsibility:

Support the payroll team by processing pension-related transactions as requested by the State Universities Retirement System (SURS) timely and in compliance with state law. Respond to requests for data from both the SURS agency as well as current or former employees. Research situations and propose resolutions.

Characteristic Duties and Responsibilities:

  • Process SURS certifications of all new hires or rehires.

  • Process Exits, Retirements, Separation Refunds, Service Credit Audits, Prior Service, and Terminations whether prompted by SURS or Oakton.

  • Respond timely and thoroughly to inquiries from the SURS agency.

  • Research and respond to inquiries from current and previous employees.

  • Maintain list and processing termination of all Oakton prompted events.

  • Set up, maintain, and revise data collection tools such as spreadsheets and databases.

  • Support payroll and accounting management to monitor, revise, and improve procedures for SURS related transactions and maintenance.

  • Prepare payroll and pension data for employees upon their request.

  • In accordance with state law and college policies and procedures, process transactions of SURS. Research and appeal 6% bills. Review SURS monthly reports, Active Member and Public Act 96-0889 and process changes into the payroll system.

  • Perform other job related duties as assigned.


    Qualifications and Working Conditions:

    • High school education or an equivalent combination of training and experience from which comparable knowledge and abilities can be acquired is required. Education or training in accounting, finance, or a related discipline preferred.

    • Four years experience in accounting related office work required with a demonstrated background in customer service and multitasking. Direct payroll support experience preferred.

    • Direct experience with SURS or other retirement program preferred.

    • Intermediate level of Microsoft Word and Excel required. Advanced Excel skills including pivot tables preferred.

    • Strong attention to detail and experience in a fast paced environment required.

    • Ability to learn payroll and college procedures and policies in order to accurately answer questions and resolve issues.

    • Ability to learn advanced Excel skills.

    • Ability to communicate/interact professionally and tactfully with people of different levels of education, cultural backgrounds, and life experiences, and to exhibit an adequate level of respect to fellow employees, the College community at large, and state regulators.

    • Must be able to handle all duties and information in a confidential manner.

      Physical Demands:

      Mobility to move from building to building on-Campus. Work is performed in a general office environment and sedentary in nature. Little or no exposure to adverse working conditions.

      Additional Information:

      Supervision Received:

      Function supervision is received from the Senior Manager of Payroll Operations. Administrative supervision is received from the Controller.

      Supervision Exercised:


      HOURS: Monday - Friday 8:15 am - 5:00 pm

      SALARY: $47,248

      Based on the needs of the college and with Administrator approval, some positions at the college may have hybrid schedule options available after 30 working days.

      Oakton is accessible by public transportation.

      Application Instructions:

      For further details, visit our website at and select the Employment link to view Employment Opportunities.

      Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.

      Oakton College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

      Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.


Keywords: Oakton Community College, Des Plaines , Retirement Benefits Specialist, Accounting, Auditing , Des Plaines, Illinois

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